Dynamics 365 Business Central payroll and personnel solution and Panorama 365 self-service portal for automated processes and effective communication

The most tangible result of the implementation of the personnel self-service portal is that employees can perform their direct work duties more efficiently. Previously, the preparation of submissions and applications related to personnel management both took time for employees and required their physical presence in the office. It was necessary to spend time both preparing and printing the document and coordinating it later with several persons to management approval as a result. This long process is now replaced by just a couple of clicks on the Panorama 365 personnel self-service portal. As soon as the employee has updated his or her application on the portal, it is automatically visible to the manager along with the information necessary to approve the employee’s application. Thanks to the automated solution of the portal, this agreement process takes place in the background and does not interfere with the work process in the company.

Before implementation of the payroll and personnel module, the accountant manually processed information about each of the company’s 100 employees in Excel program, which consumed a lot of time. Now, the payroll accountant appreciates the synchronisation of Dynamics 365 Business Central and Panorama 365. The interaction of the systems ensures accurate payroll calculation that is always on time. Information about each employee is located at one place in the system, and wages of each employee are automatically calculated based on it. The company appreciates the advantage of the system to automatically prepare the SRS reports and statistical reports, as well as to ensure timely uploading of information into the SRS EDS system.

There is a series of measures in personnel management that determine a specific plan of action, for example, insurance, accidents, life insurance. The system allows working with large amounts of data, facilitates accounting, and ensures compliance with all deadlines.

The Panorama 365 personnel self-service portal is just like a mirror of the company. It clearly shows the company’s management the current situation, for example, the most urgent issue for managers – absences of employees. The Business Central payroll and personnel solution is constantly synchronising with the Panorama 365 personnel self-service portal ensuring timely processing of personnel data and, therefore, automated saving of information in both systems at the same time, which facilitates several different situations, for example, when vacation pay must be calculated or the payment of wage advances is expected, information visible on the payroll and personnel portal is synchronised automatically.

The personnel self-service portal has been created with a thought to make work on it as simple and efficient as possible. This is achieved thanks to its visually intuitive design. The company’s employees feel satisfied that the portal helps them to deal with record keeping in their dynamic everyday work more quickly. Payroll accountant appreciates the analytics possibilities of the payroll and personnel management solution, availability of historical data, information about all employees, as well as the possibility to view their personnel record keeping management accounts. It is also possible to easily get answers to various questions, for example, what are the average earnings of each employee, what were the employee bonuses, information about insurance, what and how much were wages pay-outs, etc., which means that the employee’s personnel card must not be managed manually, as well as personnel orders – everything is generated automatically, ensuring complete transparency in all personnel-related matters.

The personnel self-service portal allows more efficient transfer of information to employees. Digital possibilities allow to both submit various applications and submissions and receive an immediate approval or decision from management in a short period of time remotely. Communication in the company improves because the information exchange path is significantly shorter. Employees spend seconds on it, which significantly improves their work efficiency. It is also easier for the manager – instead of calling or e-mailing the employees of the personnel department, they enter the portal and find out the current information, for example, about the absences of employees in departments and the company.

The portal is being constantly improves, which does not interfere with the daily work of GelvoraSergel employees. ELVA team provides all necessary training, during which the new advantages of the portal are told step by step, the operating principles of new functions are explained, answers to every question are provided. The personnel self-service portal created by ELVA experts interacts with the payroll and personnel solution of the ERP or business resource management system Business Central, which is appreciated by Latvian payroll accountants, as it 100% meets the requirements of Latvian regulatory enactments.

Knowledge and professional experience of highly qualified specialists in accounting and regulatory enactments ensure that the solutions or their upgrades are implemented timely. Various situations are also resolved promptly and with great responsiveness until all needs are understood and the desired result is achieved. GelvoraSergel Chief Accountant particularly appreciates ELVA operational work during the tax reform.

Using the advantages of digital solutions, it is now much easier and faster to transfer information to the company’s employees and more successfully enter the personnel file of a new employee in the course of his or her further duties. Questions and confusion about who is absent or who replaces whom, how many vacation days are available or when it is time to visit MHC have significantly decreased – all information is easily available for both employees and management on the employee self-service portal. Thanks to payroll and personnel solutions and their automated processes, GelvoraSergel accountants and personnel management can now devote more time to other important processes of the company.